Overview

Association Anywhere Meeting and Event modules boost staff effectiveness, reducing the cost and effort involved in planning, managing and conducting events of all sizes and configurations. Association Anywhere gives you the control to manage the entire lifecycle from initial planning to detailed logistics. Event Registration, session scheduling and managing exhibitors are just some tasks that are simplified, allowing your staff to be efficient and maintain a clear focus on results.

Event Management

Enables the efficient configuration of an unlimited number of events and event types. Facilitates communications with registrants, on-site registration and badge generation. Tracks event details, generates activity reminders and maintains event histories.

• Set up all event details including: multiple registration types (member, non-member, spouse), early bird, promotional or complimentary pricing and a-la-carte registration for events (single event, single day, multiple days, special events, etc.).
• Packaged registrations that can include the meeting registration and a subscription to a publication.
• Real-time registration status.
• Automated onsite registration (for walk-in or check-in), badge generation and integration with bar-code readers and other hardware.
• Generates personalized event-related (updates, confirmations, etc.) correspondence — auto-delivery via email.
• Wait listing (with staff having the ability to move names from waitlist up to confirmed status).
• Cancellation policies, fees, refund processing.
• Special ADA requirements, dietary needs.
• Accounting setup: A/R types, deferred income accounts, G/L account.

• Room information set up (including chair set-up and A/R requirements, maximum registrants per room, meals).
• Attendance tracking, event history and CEU posting.

Exhibition Management

Manage and coordinate exhibitors and sponsors, collect booth fees, generate badges and directories and assign priority points.

• Generates a graphical depiction of the show floor.
• Allows for setup of exhibitor areas, booth sizes, and pricing based on booth location, size and attending representatives.
• Offer, manage and bill for “premiums,” such as corners, booth height, etc.
• Sell and account for sponsorships and other charges.
• Manages the exhibitor data and booth requests.
• Generates expo reports identifying exhibitors with a balance due.
• Manages exhibitor details: directory of exhibiting organizations, payment type (deposit, full payment, partial, etc.), booth personnel limits by booth size.
• Supports special or complimentary pricing.
• Define number of complimentary staff per booth size, set pricing for additional staff.

Speaker & Abstract Management

Reduces effort and cost involved in recruiting, managing and coordinating speakers and sessions.

• Facilitate and manage calls for papers on-line.      Upload topics and proposals for review.
• Handle speaker selection, invitation correspondence, speaker bio’s, photos, honorarium, presentation information, A/V requirements, speaker evaluations all without staff intervention.
• Association Anywhere lets you effectively manage scheduling of presenters, rooms and resources.